Everything your association
needs

The heart of Ledenboek. All members with their details, memberships and history in one place, always up to date.

• ✓ Complete member profile with address, contact details and membership history
• ✓ Custom fields per association (certifications, diplomas, whatever you need)
• ✓ Family and child memberships: multiple participants under one account
• ✓ Relationships between members (partner, spouse, parent and child, siblings)
• ✓ Groups and teams with their own colours and mailing lists
• ✓ Different membership types with their own rates
• ✓ Import via Excel and export to Excel and CSV, with a template that already includes your custom fields
• ✓ Waiting lists for anything with limited capacity, with a sign-up form for your own site
• ✓ A classifieds section for your members, with an interest form and optionally public on your site
• ✓ Cancellations with end dates and automatic processing

New members sign up through a form you compose yourself. From registration to payment to welcome email, without any manual work for the board.

• ✓ Your own registration form with custom sections and fields
• ✓ Registration on behalf of children or housemates, multiple per account
• ✓ Membership products: required choices, options and registration fees
• ✓ Tiered pricing: whoever joins later in the season pays less
• ✓ Approval flow: the board approves registrations by email
• ✓ Automatic payment request and welcome email after approval
• ✓ Trial periods and free introductory products
• ✓ Also works embedded on your own website

Collect membership fees without having to chase members. Invoices, payment links and direct debit, all linked to your member records.

• ✓ Invoices per member or for the whole association at once (campaigns)
• ✓ Payment links you share by email or WhatsApp
• ✓ iDEAL payments via Mollie
• ✓ Direct debit with digital mandate (SEPA)
• ✓ SEPA export files for your own bank
• ✓ Automatic payment reminders
• ✓ Recurring payments per month, quarter or year
• ✓ Submit and pay out expense claims for volunteers
• ✓ Pro-rata billing per day, so joining halfway through the month costs half a month
• ✓ VAT per product, optionally depending on the member's age
• ✓ Temporarily pause subscriptions, for example during an internship or injury
• ✓ Invoices to sponsors and advertisers (business relations)

Import bank statements, automatically match transactions to members and invoices, and generate annual figures at the push of a button. Read more about the accounting package.

• ✓ Reading in bank statements as MT940 or CAMT files
• ✓ Automatically recognise transactions and match them to members
• ✓ Labels and rules that categorise income and expenses
• ✓ Reconcile invoices against bank transactions
• ✓ Annual figures with charts, ready for the general meeting
• ✓ Revenue per location and per product, with invoiced, received and outstanding side by side
• ✓ Forecast for next year with adjustable assumptions
• ✓ Attachments and notes on every transaction
• ✓ Annual budget with amounts per category
• ✓ Track funds and reserves separately (reserve fund, jubilee fund)

Who holds which position, since when, and who is allowed to do what. Plus everything for proper decision-making and the annual review by the audit committee.

• ✓ Board roles with start and end dates and history
• ✓ Permissions per role: the treasurer sees finances, the secretary sees members
• ✓ Committees and working groups, including external (non-member) members
• ✓ Audit committee with its own login and digital discharge signing
• ✓ Votes on decisions, with quorum and voting weight
• ✓ Meetings with agenda, attendance and action items
• ✓ Audit log: who changed what and when
• ✓ Alerts for vacant positions and upcoming transitions
• ✓ Document vault: articles of association, regulations, policies and minutes with expiry dates
• ✓ Contract management with alerts for expiring contracts
• ✓ Files per topic and a chore and task list for volunteers

Everything you organise, with registration and payment included. Plus extra income through auctions and your own club shop.

• ✓ Events with online registration and direct payment
• ✓ Member discounts or free entry for members, verified automatically
• ✓ Public registration page to share, no account needed
• ✓ Online auctions with lots and bidding until the clock runs out
• ✓ Web shop for club merchandise with stock management
• ✓ Orders with track & trace and shipping confirmation
• ✓ Automatic low-stock alerts for the board
• ✓ Export participant lists for the day itself
• ✓ Sections within a single day: classes, disciplines or groups with their own limit and price
• ✓ Record and publish results, on your own website and by email to participants
• ✓ Member activities: members or instructors organise their own activities with registration

Emails on behalf of your own association, from your own address, in your own house style. Members instantly recognise who it's from.

• ✓ Send email from your own address and domain
• ✓ Email templates in your own house style with logo and colours
• ✓ Announcements for members in the member portal
• ✓ Mailing lists per group or committee
• ✓ Mailing list for your club magazine, including address labels
• ✓ Change email addresses with double confirmation (secure)

Members handle it themselves: updating their details, viewing and paying invoices, registering for events. The board no longer has to do a thing. Read more about the member portal.

• ✓ View and update their own details
• ✓ Pay outstanding invoices directly with iDEAL
• ✓ Payment history and proof of membership
• ✓ Register for events at the member rate
• ✓ Manage details of children or housemates
• ✓ Board announcements in one place
• ✓ Member benefits: partner discounts, with logos, in the portal
• ✓ Reports: members report something to the board and track its status

Ledenboek works with the tools you already use, and handles your members' data with care.

• ✓ Embed the registration form on your own website
• ✓ Mollie for iDEAL and direct debit
• ✓ AI integration: ask questions about your association via ChatGPT or Claude
• ✓ Two-factor authentication (2FA) for board accounts
• ✓ Servers in Europe, GDPR-proof, daily backups